The U.S. Bank Visa Travel and Entertainment Card (T&E) is a university-sponsored card issued to UC Merced employees who travel or entertain on behalf on the university. The card is only for the cardholder’s university business and entertainment expenses (lodging, car rental, meals, etc.) and not for personal use or payment for other’s expenses. While incidental personal use sometimes occurs, the user must pay the bank directly for any miscellaneous, non-business expenses. Blatant personal use (e.g., a shopping trip, regular meals, gasoline) is not allowed.
The goal of the T&E card program is to provide a method of payment to university employee travelers and reduce the need for out-of-pocket expenses. Using a T&E card streamlines the reimbursement of expenses through direct payment to U.S. Bank.
The cardholder is solely responsible for timely payment of the charges incurred on the U.S. Bank T&E Card. It is the cardholder’s responsibility to review their monthly statement and ensure charges are legitimate, expenses are processed, and payments are made. All travel should be reconciled via an expense report promptly upon return from the trip so payments can be made in a timely manner. UC Merced cardholders are responsible for paying late fees or penalties incurred on the T&E card; these are not reimbursable.
Travel Policy and Travel & Entertainment (T&E) Card training are required to obtain a T&E card.
Online Account Acces
With U.S. Bank you can:
- View your account activity daily
- View/print statements
- Dispute transactions
Access is available at https://access.usbank.com. The first time you log in you will need to register your account:
- The Organization Short Name is “UOFCA”
- The Account ZIP Code must match the 5-digit ZIP code from your billing statement (address used on your application)